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Calendar invitations can really clutter up your calendar! This article describes how to keep Outlook from accepting all invitations as "Tentative" and how to keep them from appearing on your calendar before you have accepted them. By default, Outlook and Outlook will automatically process your meeting requests so these time-slots are reserved on your Calendar as Tentative. This is to prevent others from booking the same time-slot before you have processed an earlier sent meeting request.


Last reviewed on December 4, 8 Comments. Note: this will stop Outlook and Exchange from creating tentative appointments on the calendar automatically, however, the tentative appointment will be created at the time you select the meeting request in your Inbox. The administrator can use this cmdlet to prevent tentative appointments meeting requests received from users outside of your network. This cmdlet will block external meeting requests. While this will affect appointments you create, you can use an ItemAdd macro to set reminders on appointments marked busy.

Managing appointments and meetings in outlook

With the 'sniffer' enabled, the meeting request is automatically added to the calendar as tentative a few minutes after arrival. When it is disabled, a tentative appointment is added to the calendar when you select or open the meeting request. Depending on the version of Exchange server, users may be able to also control this setting in OWA.

In Options, Setting, Calendarunder Automatic Processingdisable the option to Automatically place new meeting requests on the calendar as Tentative appointments. This is not available in Outlook on the web Office Click on image to view full dialog.

She also created video training CDs and online training classes for Microsoft Outlook. Exchange still adds appointments as tentative to the rooms calendar. I guess this Feature is not working on Exchange !? It should work in They made changes to the sniffer to improve consistency - not creating tentative appointments affected the consistency for end users.

I'd like to invite several people to an Outlook meeting.

Disable the ability to create tentative appointments

When receiving the invitation, these people should not be able to click on the tentative button. In other words, the tentative button should be disabled or at best not even be displayed. Is there a way to do that?

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No, it can't be removed for a single event. The admin can disable it for all events by removing the tentative command from the ribbon. Schedule Management. Calendar Printing Tools. Calendar Reminder Tools. Time and Billing Tools. Meeting Productivity Tools. Duplicate Remover Tools. Sending and Retrieval Tools. Mass Mail Tools. Compose Tools. Mail Tools for Outlook.

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Online Services. Productivity Tools. Automatic Message Processing Tools. Special Function Automatic Processing Tools. Housekeeping and Message Management. Project and Business Management Tools. Run Rules on messages after reading. Outlook Suggestion Box UserVoice. Data Entry and Updating. Duplicate Checkers.

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Contact Management Tools. Synchronize two machines. Sharing Calendar and Contacts over the Internet. Access Folders in Other Users Mailboxes. View Shared Subfolders in an Exchange Mailbox.

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How to show appointments as free/busy/tentative by default in outlook?

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More Information Set-CalendarProcessing. Disable the ability to create tentative appointments was last modified: December 4th, by Diane Poremsky. Notify of. Inline Feedbacks. September 28, am. Diane Poremsky diane-poremsky. Reply to Matthias. February 6, am. February 5, am.

Block automatic tentative appointments from meeting requests

Cmdlet will only work on a room resource not a users mailbox. Reply to Todd. Correct, in current versions, it only works on resources. January 27, am. October 23, am.

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Hi, Diane I'd like to invite several people to an Outlook meeting. Thanks in advance for your reply. Best regards. Reply to ion. October 23, pm. July 31, pm. Close this module. Name HP. You are going to send to.

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This makes my Calendar look unnecessarily busy and also often confuses others who check my schedule.


When you receive a meeting invitation in Microsoft Outlook, you can respond to the meeting to accept, decline, or indicate that you are tentatively attending.


When you are invited to a meeting, you will receive an and an event will appear in your calendar marked Tentative.


This issue occurs if the meeting requests were processed incorrectly in the user's mailbox and they get delivered to the user's Deleted Items folder instead of the Inbox folder or the meeting requests were processed incorrectly as if a delegate was set up.